Protecting Private Member Data

As relief associations are holding remote meetings and conducting business using electronic means, trustees should be sure that private member data is being protected in accordance with Minnesota’s Data Practices Act.

Some reporting forms that a relief association completes contain private member information. For example, the annual Schedule Form contains member birth dates, years of service, leaves of absence, and vesting information. A relief association, therefore, should not share or post a copy of the Schedule Form or other reporting forms containing private member data without first redacting (removing or covering up) all private data, unless sharing the information with an individual authorized to access the data.

The Data Practices Office within the Minnesota Department of Administration provides information about data practices and classifications on its website.

Published last in the July 2021 Pension Newsletter