Credit Cards - Detailed Receipts Required

Counties, cities, towns, school districts, watershed districts, and soil and water conservation districts have the authority to use credit cards for purchases. Monthly statements received from credit card companies generally do not provide sufficient detail to determine whether a purchase was made for a public purpose and not for a public employee’s or public official’s personal use. As a result, public employees/public officials should be required to turn in the original, detailed receipt for every purchase made with the public entity’s credit card. For more information on this topic, see our Statement of Position on Credit Card Use and Policies here.

To download the State of Minnesota’s Purchasing Card Use Policy 1b from the Department of Administration’s website (pdf, 261 kb), go to :

http://www.mmd.admin.state.mn.us/pdf/alpappnpolicy1.pdf.

Date this Avoiding Pitfall was most recently published: 05/21/2021