Office and Administrative Specialist, Intermediate

The Office of the State Auditor (OSA) ensures fiscal integrity and accountability in government finance. The OSA oversees more than $40 billion of local government activity and about $20 billion in federal dollars spent by the State of Minnesota.

Job Description

This is a full-time, temporary position that will end no later than May 31, 2026 and is not eligible for telework.

This position is responsible for the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist, Intermediate has primary responsibility for:

  • Reviewing and formatting technical accounting and audit reports and templates for clarity and consistency according to the Audit Practice Division’s formatting design, including assisting the office in implementing accessibility standards.
  • handling the administrative production of reports, distribution of reports, and maintenance of a system of cataloging Audit Division publications.
  • performing daily administrative functions and providing administrative support for the ongoing work of the division and the office.
  • Department: Audit Practice
  • Job ID: 89952
  • Number of Positions Available: 1
  • Location: St. Paul
  • Closing Date: 11/18/2025
  • Salary Range: $20.76 - $27.53/hourly; $43,346 - $57,482/annually

Minimum Qualifications

To be considered, a candidate must have the following:

  • Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
  • Skills in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations and other documents.
  • Skills in customer service sufficient to provide prompt and accurate information to customers over the phone and in person.
  • Skills in typing/keyboarding using Microsoft Word sufficient to draft letters, memos, and reports. 
  • Skills in using Microsoft spreadsheet applications to enter, compile, store, and retrieve data.

Preferred Qualifications

  • Experience working in an office setting in an administrative capacity.
  • Experience working in an auditing and or finance setting.
  • Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat.

Physical Requirements

  • Ability to work in a seated or standing position for extended periods of time.
  • Ability to use a keyboard for extended periods of time which may include repetitive motion.

Additional Requirements

  • Job offer is contingent upon candidate passing a job-related background check that will include the following: reference checks to verify job-related credentials and a criminal background check prior to appointment.
  • Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g. H1B status).

How to Apply

Applications will be received through Minnesota Management and Budget. Apply online.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Belle Sarff.

If you have any questions about the position, please contact Human Resources Director Belle Sarff.