Use of Credit Cards

Cities, towns, and school districts have the authority to use credit cards (which include "p-cards") to purchase otherwise authorized goods and services. However, the use of credit cards can open up local units of government to numerous financial risks, including the loss of public funds. In an effort to minimize these risks, Minnesota law requires the implementation of a number of internal controls. We urge the adoption of a comprehensive credit card policy that implements statutory requirements, as well as good management practices. Some best practices include regular reconciliations by a supervisor of a user's card activity, as well as periodic audits of the same.

For suggestions on safeguards that should be included in a credit card policy, see the OSA’s Statement of Position “Credit Card Use & Policies” here.

Date this Avoiding Pitfall was most recently published: 06/12/2020