Office and Administrative Specialist, Intermediate (St. Paul)

The Office of the State Auditor ensures transparent, accountable, and effective government.

Job Description

The position responsibilities include the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist – Intermediate has primary responsibility for:

  • Reviewing and formatting of technical accounting and audit reports and templates for clarity and consistency and according to the Audit Practice Division’s formatting design, including assisting the Office in implementing accessibility standards.

  • Handling the administrative production of reports, distribution of reports, and maintaining a system of cataloging Audit Division publications.

  • Perform daily administrative functions and provide administrative support for the ongoing work of the Division and the Office

  • Department: Audit Practice

  • Job ID: 96821

  • Number of Positions Available: 1

  • Location: St. Paul

  • Closing Date: 09/24/2026

Minimum Qualifications

  • Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.

  • Ability to recompute tables and charts in reports to ensure accuracy in amounts presented.

  • English speaking skills sufficient to communicate effectively with a wide variety of individuals.

  • Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.

  • Skills in Microsoft Word sufficient to draft letters, memos, and reports. 

  • Knowledge of Microsoft Word formatting tools.

  • Skills in Microsoft Excel sufficient to use basic formatting tools. 

  • Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat.

Preferred Qualifications

  • Two or more years of experience in office communications (2 years of post-secondary education is equivalent to 1 year of experience in office communications). 

  • Two or more years of experience working in an auditing and/or finance setting.

Additional Requirements

  • Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver’s history check prior to appointment.

  • Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g. H1B status).

How to Apply

Applications will be received through Minnesota Management and Budget. Apply online.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to HR Staffing Specialist Cassandra Calamese.

If you have questions about this position, contact HR Staffing Specialist Cassandra Calamese or (651) 296-7003.