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Both the Full Install and the Update of CTAS Version 8.4 include fixes for the issues which are listed on this page. The issues are organized by module.

If you find an issue with the program not listed on this page, go to the Known Issues page to see if it has been reported or, if it has not been reported, to find instructions on how to report the issue to our office.

Accounting Module

Receipts

  • Changing an investment in account distribution of a receipt did not delete the old withdrawal from the previous investment and it did not create a new withdrawal from the new investment.
  • When first entering a new receipt after opening CTAS, the receipt number did not default to the next available numeric receipt number.
  • Receipts with associated investments could not be cleared from the Receipts module.
  • Enter key did not navigate one row down upon completion of an account distribution row.

Claims

  • Unable to use enter key to navigate fields when adding check numbers.
  • When first entering a new claim after opening CTAS, the claim number did not default to the next available numeric claim number.
  • Unable to identify claim numbers as alphanumerical.
  • Unable to open claims where account distribution row was saved without Fund, Account, and/or Object Code.
  • Enter key did not navigate one row down upon completion of an account distribution row.

Disbursements

  • Changing an investment in account distribution of a disbursement did not update related investment.
  • When first entering a new disbursement after opening CTAS, the check number did not default to the next available numeric check number.
  • Unable to delete account distribution line items of a disbursement.
  • Delete Investment Confirmation box did not display full text.
  • Enter key did not navigate one row down upon completion of an account distribution row.

Budget

  • Incorrectly allowed users to save budget detail to restricted and non-existing accounts.

Cash

  • Fields were highlighted when opening Deposits in Transit and Outstanding Checks windows.
  • Deposits in Transit and Outstanding Checks windows were displaying amounts in three decimal places instead of two.
  • Cash List tab screen layout did not allow full scroll bar to be displayed.

Chart of Accounts

  • New Funds, Accounts, and/or Object Codes could not be created.

Payroll Module

Employee

  • Fields in the Employee module could not be cleared. This issue was most commonly noticed when trying to clear the Address Line 2 field.
  • Numbers could be entered into the State Tax field and letters could be entered into the Federal and State Deductions fields. Updated the Tax State, Federal deduction, and State deduction fields so that only letters can be entered into the Tax State field and only numbers can be entered into the deductions fields.
  • Opening many employee tabs eventually resulted in an error message.
  • Pretax deduction options were not allowed for Federal and State tax, Social Security and Medicare allowing the ability to add, for example, a pretax deduction for Federal and State tax but not for Social Security or Medicare.

Payroll

  • Changing the pay type between regular and overtime in Enter Hours / Edit Payroll Check sometimes resulted in incorrect regular and/or overtime amounts if a change was made after saving the information once.
  • Was unable to use enter key to navigate fields when entering check numbers.
  • Pretax deduction options were not allowed for Federal and State tax, Social Security and Medicare allowing the ability to add, for example, a pretax deduction for Federal and State tax but not for Social Security or Medicare.
  • Extra commas were printing on checks.
  • Employees were not listed alphabetically when adding hours and check numbers.
  • When updating the tax status (Single or Married) in the Enter Hours / Edit Payroll Check window net pay would not recalculate.
  • The Payroll Register was missing the Employee ID field in the top section of the report.

Reports Module

Receipts

  • Receipt Ledger -- Included items with an amount of $0.
  • Receipt Register -- Included items with an amount of $0.
  • Receipt Register -- Asterisks were being displayed even if the “Note” field contained no wording. Asterisks should only be displayed when the “Note” field contains wording.
  • Receipt Register -- Register displayed both the date and time in the date field causing the text from this field to flow into the next field to the right.

Disbursements

  • Disbursements Ledger -- Included items with an amount of $0.
  • Disbursements Register -- Included items with an amount of $0.
  • Disbursements Register -- Asterisks were being displayed even if the “Note” field contained no wording. Asterisks should only be displayed when the “Note” field contains wording.
  • Disbursements Register -- Register displayed both the date and time in the date field causing the text from this field to flow into the next field to the right.

Budget

  • Proposed Budget Report -- Account group headings were not being displayed on Report.
  • Proposed Budget Report -- Detail account totals and percent change formulas were incorrect.

Vendors

Financial Reports

  • Cash Basis Reporting Form -- Unable to run the Cash Basis Reporting Form for 2015.
  • Cash Basis Reporting Form -- A line for Wheelage tax was not included.
  • Schedule 1 -- Column headings were in the wrong order when exporting Schedule 1 to Excel.
  • Interim Financial Report - Monthly Analysis -- Headings were not being displayed on each page.
  • Interim Financial Report - Monthly Comparison -- Amounts for Other Financing Uses were not being included.
  • Interim Financial Report - Monthly Comparison -- Ending cash balance was not correct and was not matching to total disbursements.
  • Interim Financial Report by Object Code (Year to Date) -- Object code description showing with incorrect totals.

Tax Filing

  • MN Withholding Return (MW-1) Report -- Report did not include a summary of wages, number of employees, and Minnesota tax withheld by payroll date.
  • W2 -- Numbers were not properly aligned on W-2 form when printed.
  • MN Unemployment Report -- Calculated totals by payroll period end date. Updated to now calculate by payroll check issue date by default instead. Added an option to generate by payroll period ending date.

Investments

  • Investment Activity Report -- Older investments with $0 balance were being included on the Report.

Admin Module

Year-end Processing

  • CTAS XML file did not include Debt types/categories.
  • CTAS XML file included inactive employees.

CTAS Known Issues

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